Exhibition stands & displaysVerified delivery partnersExhibition stands & displaysVerified delivery partners
    Exhibition stands & displaysVerified delivery partnersExhibition stands & displaysVerified delivery partners
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    1. Home
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    3. Exhibition Project Planner

    Buyer Tool

    Exhibition Project Planner

    Plan your exhibition timeline, budget, supplier tasks and calendar reminders from one online workspace.

    BuyerToolOnline planner

    Project setup

    Event countdown timeline

    Task dates are calculated from the event date above. Add each milestone to your calendar for reminders.

    6-12 months before event10 Jul 2026

    Define objectives and success metrics

    Confirm goals, audience, lead targets, product focus and internal owners.

    6-12 months before event09 Aug 2026

    Confirm show space and initial budget

    Reserve space, estimate total investment and align budget stakeholders.

    3-6 months before event08 Sept 2026

    Prepare supplier brief

    Document stand size, venue, brand needs, storage, demo areas and visitor flow.

    3-6 months before event23 Sept 2026

    Shortlist supplier options

    Browse marketplace options, compare suppliers and identify suitable stand formats.

    1-3 months before event23 Oct 2026

    Approve design direction

    Review layouts, graphics, materials and any custom design requirements.

    1-3 months before event22 Nov 2026

    Lock production and logistics plan

    Confirm production timeline, delivery details, venue rules and installation schedule.

    Final month09 Dec 2026

    Finalise artwork and content

    Supply approved graphics, product content, demo assets and lead capture process.

    Final month23 Dec 2026

    Confirm operations checklist

    Check staff, travel, badges, storage, power, AV, furniture and emergency contacts.

    Final week30 Dec 2026

    Supplier handover and installation check

    Confirm arrival times, site contact, installation requirements and final approvals.

    Event day06 Jan 2027

    Event day stand readiness

    Check build quality, branding, lighting, storage, demo areas and lead capture setup.

    Post-event follow-up13 Jan 2027

    Review results and follow up leads

    Review supplier performance, ROI, lead quality, sales follow-up and lessons learned.

    Budget planner

    Enter estimated and actual spend to track variance across key exhibition cost categories.

    CategoryEstimatedActualVariance
    Stand design/buildR 0
    Space rentalR 0
    Graphics and brandingR 0
    Transport/logisticsR 0
    Staff travel/accommodationR 0
    Marketing collateralR 0
    AV/technologyR 0
    FurnitureR 0
    Installation/dismantlingR 0
    ContingencyR 0

    Projected cost

    R 0

    Actual cost

    R 0

    Variance

    R 0

    Planner actions

    Print this page, browse marketplace options, or move your plan into a supplier-ready brief.

    Optional backup file

    Use the online planner first. Download the spreadsheet only if you need an offline copy for internal sharing.

    Stay in the loop

    New stand designs, procurement guidance, and event industry insights delivered monthly.

    PixyLivex

    Helping brands source verified exhibition and retail display options with clearer pricing and protected delivery.

    78 Marle Road, Raumarais Park

    Glen Atholl, Ext.1

    P. O. Box 1429, Bramley, 2018

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